The Ottawa-Gatineau branch of Editors Canada is hosting the Annual Conference for 2017, and we are looking for volunteers for the position of co-chairs. We will need two (or more) co-chairs. According to Appendix II of the Editors’ Association of Canada Conference Handbook (2015), the conference co-chairs have the following responsibilities*:
- Two (or more) co-chairs.
- Co-chair weekly teleconferences with conference committee and national office staff; meetings take about an hour.
- Establish conference theme (approved by NEC) and steer conference direction.
- Recruit, hire and manage committee members.
- Manage work of committee to meet deadlines; prepare task lists or other tracking methods.
- Recruit advisory group (optional); ask advisory group for input on theme, speaker line-up, marketing.
- Review and approve all communications.
- Source, evaluate and recommend conference venues (NOTE: all agreements, quotes, contracts must be approved and signed by the executive director).
- Facilitate branch/ twig involvement in conference. Your branch or twig will organize and promote pre-conference workshops, promote conference to branch members, host welcome reception, share connections to potential speakers, etc.
- Source and coordinate sponsorships; keep track of amounts committed, contact info and mailing addresses (sponsor thank you letters prepared and sent by the office).
- Source and coordinate donations, samples and giveaways, such as items for conference bags; keep track of items committed and received, including contact info and mailing addresses (donor thank you letters prepared and sent by the office).
- Find opportunities for ongoing informal and formal volunteer recognition.
- MC the Awards Banquet (optional); main role as MC is to introduce award presenters.
- Write thank-you notes to conference committee volunteers after conference.
If you believe you can help organize our conference, please contact Director_Training@editors.ca. We look forward to hearing from you.
*Reproduced with permission from Editors Canada